Mileage Reimbursement Calculator
Calculate reimbursement for business, medical, and charity miles driven.
This tool is for informational and educational purposes only. It is not a substitute for professional financial, medical, legal, or engineering advice. See Terms of Service.
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Request a ToolHow to Use the Mileage Reimbursement Calculator
This calculator helps you determine how much you can claim for business, medical, or charity miles driven. Employers typically reimburse at a per-mile rate, and if you are self-employed you may deduct mileage on your tax return using the standard mileage rate.
- Enter miles driven. Use your odometer log, trip tracker, or GPS app total for the period you are calculating.
- Set your rate per mile. The default rates shown are common starting points. Your employer may use a different rate. If claiming on taxes, check the current IRS standard mileage rate for the tax year you are filing.
- View results for all three categories. Business, medical/moving, and charity each have different rates and rules.
Keep a mileage log with date, destination, purpose, and odometer readings. The IRS requires contemporaneous records to support a mileage deduction.
About the Mileage Reimbursement Calculator
The IRS sets standard mileage rates each year for business, medical/moving, and charitable driving. Business mileage is the most commonly claimed. The standard mileage rate covers gas, oil, repairs, insurance, registration, and depreciation. You cannot deduct actual vehicle expenses and the standard mileage rate for the same vehicle in the same year. Charity mileage is set by statute and rarely changes.
Frequently Asked Questions
What qualifies as business mileage?
Business mileage includes driving from one work location to another, visiting clients, going to business meetings, and running business errands. Commuting from home to your regular office does not count as business mileage unless your home is your principal place of business.
Do I need to track every trip?
Yes. The IRS requires a contemporaneous log of each business trip: date, destination, business purpose, and miles driven. A mileage tracking app that records GPS data automatically is the easiest way to maintain compliant records.
Can I use both the standard mileage rate and actual expenses?
Not for the same vehicle in the same tax year. You must choose one method. If you use the standard mileage rate in the first year you place a vehicle in service, you can switch to actual expenses in later years. But if you start with actual expenses, you generally cannot switch to the standard mileage rate for that vehicle.
Is employer mileage reimbursement taxable?
If your employer reimburses you at or below the IRS standard mileage rate under an accountable plan (you submit expense reports with documentation), the reimbursement is not taxable income. Reimbursements above the IRS rate or under a non-accountable plan are treated as taxable wages.